google-site-verification=epYnjJNZZOWSP9b4pw3pe0K3KPu9v4R4T4u02D_BG9g google-site-verification=MitvrMKHtc82SNutON9Gbvgf3XksWCMwFqtEk2HXVSU RULES & REGULATIONS | Weekend of Wizardry

Rules & Regulations

  1. We are a nonprofit membership organization that is 100% volunteer run (even our board of directors do not get paid). That means to attend Weekend of Wizardry (WOW) you must purchase a membership. All membership purchases are non-refundable. Transfers may be available on a case-by-case basis. If you have any questions about this policy, please contact customerservice@weekendofwizardry.com

  2. All Registered Members agree to electronic notification.This means you agree to check the website, app, Facebook or email for member-related news. We will use your provided email to send member related updates.

  3. You must follow all federal and state laws as well as WOW and University rules and regulations. By purchasing a membership and attending WOW you hereby accept to abide by the rules and regulations listed here. The WOW or University of Puget Sound (University) rules and regulations are subject to change without notice. Violation of any rule or regulation could be grounds for immediate removal from the event and revoking of pass without refund.

  4. The event’s operating hours, schedules, guests and speakers are subject to change or cancellation without notice. All panels, autographing, photo ops, special events, housing and performances are subject to availability and access is not guaranteed and/or may require an additional fee. Every effort will be made to announce any changes, but sometimes last minute changes may occur.

  5. Members only have access to areas identified on the WOW map, class schedule and badge access.

  6. Each Badge is a revocable license to attend the event. WOW reserves the right to refuse or withdraw badge without refund for not following the University and WOW rules and guidelines. All badges must be picked up on site during hours of registration as no physical items will be mailed. Your email receipt is your badge confirmation. Badge must be used by the same person each day of the event.

  7. Every member, special guest, volunteer and staff must always have badge visible .

  8. The Member acknowledges there are hazards and risks of physical injury or illness and that not all such hazards or risks can be fully eliminated. By accepting your badge and attending the event, the Member freely and voluntarily agrees to assume the full risk of bodily injury or property damage, regardless of severity, or death whether or not caused by the negligence or gross negligence of WOW and University.

  9. First Aid stations will be available at the information booths.

  10. All children under 13 are required to have an adult (18+) member present with them while at WOW. Any person attending must have a badge. We strongly recommend all minors (those under 18) attend with an adult.

  11. Food is not permitted in classes, lectures and panel rooms.

  12. In Washington State, individuals 21 and over can purchase marijuana at licensed stores; however, the use and possession of marijuana on the University campus is prohibited.

  13. Illegal drugs and non-prescribed narcotics are prohibited. If you are caught with illegal drugs or non-prescribed narcotics you will be removed from the campus.

  14. No smoking or vaping on University campus. Smoking is prohibited in all academic, administrative, residential and public buildings of the university. This includes all offices, classrooms, restrooms, Facilities Services shops, vehicles and all common areas within buildings and residences. If you are caught smoking or vaping on campus you will be removed from the campus.

  15. Alcohol is prohibited for anyone under the age of 21. Those who are of age may not have an open container and must not consume alcohol in any public place on campus property. The use of alcohol on campus is limited to the bar area. Personal consumption of alcohol is allowed in your dorm room. Kegs and large containers of alcohol are prohibited in the dorm rooms. Behavior that evidences irresponsible consumption of alcohol, including but not limited to obvious intoxication (e.g., staggering, passing out, being unable to care for oneself), excessive noise, vandalism, excessive messes (e.g., litter, spills on carpets or furniture, throwing garbage or liquids), sickness, or verbal, written, or physical harassment will be grounds for removal from the premises. We will not be invited back to the campus if these rules are violated.

  16. WOW has a clear no weapons policy that will be enforced. All weapons must be non-working and peace bonded. No functioning projectile weapons - including water pistols, silly-string guns, and ping-pong pistols. No metal blades will be permitted. Please make your props out of foam or other materials that cannot hurt others. Real firearms are not allowed at WOW. This includes those members who maintain a Washington Weapons Carry License or a similar permit from another state. WOW security, University security, and local law enforcement officials will treat anything that looks like a real weapon as a weapon. Members who choose to ignore this policy will be asked to leave the event and will have their pass revoked. (Sworn law enforcement are excused from this policy.)

  17. We are not responsible for lost items, including badges. Please remember to keep an eye on your belongings and be sure not to leave them unguarded. We will not replace lost badges. Any items that are found will be given to the lost and found location in the vendor area. After hours contact Prefects or Security.

  18. By attending you consent to be photographed, filmed, and/ or otherwise recorded. Your entry constitutes your consent to such photography, filming, and/or recording, and to any use, in any and all media in perpetuity, of your appearance, voice, and name or any purpose whatsoever in connection with the organization presently entitled CMG Events/Weekend of Wizardry. You understand that all photography, filming, and/or recording will be done in reliance on this consent given by your attendance at the event. If you do not agree to the foregoing, please do not attend the event.

  19. No taking pictures of special guests, artist, or vendor merchandise without permission.

  20. All members at the Weekend of Wizardry are prevented from taking, recording, or creating film, or digital pictures, videos, tapes, sound recordings, or any other visual or auditory recreation of any kind whatsoever, of any Weekend of Wizardry guest, attendee, volunteer, or of any Weekend of Wizardry event, including but not limited to any panel, seminar, session, dance, or performance, for any commercial use, or for the solicitation of funds for any commercial or other purpose, without the express written permission of Weekend of Wizardry.

  21. All attendees at the Weekend of Wizardry are prevented from taking, recording, or creating film, or digital pictures, videos, tapes, sound recordings, or any other visual or auditory recreation of any kind whatsoever, of any Weekend of Wizardry guest, attendee, volunteer, or of any Weekend of Wizardry event, including but not limited to any panel, seminar, session, dance, or performance, for any commercial use, or for the solicitation of funds for any commercial or other purpose, without the express written permission of Weekend of Wizardry.

  22. Only our approved partners are allowed to sell photographs made at the event. If you spent all year building the perfect costume, please give freely when people want to take pictures of you. Be proud of what you accomplished, but not so proud that you demand payment, tips or donations.

  23. You are expected to comply with traffic and parking regulations. Parking on campus is limited and you are not guaranteed a spot. WOW and University are not responsible for any damages, loss or theft of property.

  24. Significant noise is prohibited between 9pm and 8am.

  25. There is zero tolerance, no harassment policy at the WOW. This applies to everyone at the event. If you encounter any form of harassment while attending the event notify event staff or security immediately.

  26. NO CAMPING! If you are found sleeping in your vehicle, public areas, or anywhere on campus besides your dorm room you will be asked to go to your dorm room. If you do not have a room security will be forced to ask you to leave.

  27. You can stay at University of Puget Sound with peace of mind knowing that Security Services team monitors campus 24/7. Staff members are available to assist you with safety escorts, room lockouts, after-hours logistic and maintenance needs, special parking accommodations, medical response and assistance, and incident response. Security Services dispatch can be reached 24 hours a day, seven days a week, at 253.879.3311. Calling Conference Services after-hours will also immediately connect you with Security Services.

  28. Members agree to comply with, as applicable, the most current version of University of Puget Sound’s campus-wide policies available at: https://www.pugetsound.edu/about/offices-services/humanresources/policies/campus-policies/

  29. **Disclaimer, as not to be hauled off to Azkaban- "The Weekend of Wizardry is an immersive fan event, and is not endorsed, sanctioned or in any other way supported, directly or indirectly by Warner Bros. Entertainment, the Harry Potter book publishers and/or J.K. Rowling and her representatives and/or Universal. HARRY POTTER, characters, names and related indicia are trademarks of and © Warner Bros. Entertainment Inc. Harry Potter Publishing Rights © JKR."

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The Weekend of WIzardry is presented by CMG Events Inc. a 501(c) non-profit company.

 

DISCLAIMER 

As we do not want to be hauled off to Azkaban. The Weekend of Wizardry is an immersive Harry Potter fan convention, and this event is not endorsed by, affiliated with, sanctioned or in any other way associated with Warner Bros. Entertainment. J.K. Rowling or otherwise connected with Harry Potter or J.K. Rowling’s Wizarding World of HARRY POTTER. Characters, names and related indicia are trademarks of Warner Bros. Entertainment Inc. Harry Potter Publishing Rights © JKR  

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