GENERAL TERMS AND CONDITIONS
1.) Exhibitor agrees to abide by all applicable laws, ordinances and regulations pertaining to health, fire prevention and public safety.
2.) Exhibitor agrees that all items sold must be listed and described on the vendor application. Weekend of Wizardry reserves the right to deny sale of any items not listed on your application. Exhibitor is solely responsible for the collection and payment of any/all applicable sales tax.
3.) Exhibitor/Artist agrees to load in/set up designated booth between noon and 8pm on Thursday, May 28th, 2020 & 7am to 9:30 am on Friday, May 29th, 2020. All Exhibitors must be open for business Friday, May 29th, 2020 from 11am to 6pm ; Saturday, May 30th, 2020 from 10am to 6pm; and Sunday, May 31st, 2020 from 10am to 5pm. Exhibitors cannot begin packing up until Vendor Alley is closed. Exhibitors must be broken down and offsite by Sunday, May 31, 2020 at 9pm.
4.) Exhibitors shall keep the booth area in a clean and sanitary condition at all times, and shall be responsible for removing any and all trash from their booth and surrounding area, and disposing it in the designated recycling and or trash container provided on site. Decorations, boxes and bulk trash must be taken with exhibitor.
5.) Exhibitor agrees to stock sufficient inventory, supplies or commodities to fill their table. Exhibitor understands that there is in no way a guarantee of sales during the event.
6.) Exhibitor is responsible for providing the entire contents, decorations, costumes and additional fixtures needed to complete their booth. Exhibitor is requested to decorate their booth in accordance to the theme of the event; nothing can be affixed, stapled, taped, nailed or hung from the walls/pipe or drape.
7.) Exhibitors with children - all parents shall supervise or provide adult supervision for their children. Parents shall be responsible for any damages to persons/property caused by lack of supervision. Children are required to be ticketed. Exhibitors found having unattended children will be asked to leave the event and will not be invited back. If you cannot comply with this rule, please do not apply for space.
8.) Exhibitor agrees to indemnify and hold harmless CMG Events, Weekend of Wizardry, the Board, staff and volunteers of theft, injuries and losses to any person or goods arising out of or in any way connected with the renting of space in the event. Exhibitor agrees that this is intended to be a full and final compromise and release of any claims, demands, causes, actions and causes of actions known or unknown.
9.) CMG Events, Weekend of Wizardry, the Board, staff and volunteers will not be liable for refunds or any other liabilities whatsoever for the disruption of the event due to reason of enclosure in which the event is to be produced, being before or during the event, destroyed by fire or other calamity, or by any Act of God (including but not limited to weather), public enemy, strikes, statutes, or any other cause, Weekend of Wizardry has the option to cancel the event by April 28, 2020 and will return 100% of booth fees to exhibitors if canceled.
10.) Exhibitor agrees to maintain the dignity and integrity of Weekend of Wizardry and will not perform any acts of a harmful nature. Weekend of Wizardry reserves the sole right to ask any exhibitor or its employees to leave the event that they feel are not acting in the best interest of the event.
11.) Exhibitor understands that upon confirmation and payment, vending booth fees are non-refundable.
12.) Exhibitor understands that they are solely responsible for the security of their booth & product. Vendor Hall will be closed and locked each evening, however Weekend of Wizardry/University of Puget Sound cannot be responsible for any vendor's lost or stolen goods/items/cash.
13.)Sales or Distribution of the following items will be strictly prohibited: Substances such as drugs, or drug paraphernalia, Animals/pets, Guns, or other mechanical weaponry - No WEAPONS may be sold whatsoever.
14.) It is prohibited to sell or distribute any items with Logos, Symbols, Sayings, or Images that are intellectual propery or copyright of Warner Bros. Entertainment, J.K. Rowling or otherwise connected with Harry Potter or J.K. Rowling's Wizarding World. HARRY POTTER, characters, names and related indicia are trademarks of and (c) Warner Bros. Entertainment Inc. Harry Potter Publishing Rights (c) JKR. As such, CMG Events/Weekend of Wizardry will not be held liable whatsoever if items violate this clause and are asked not to be sold and are removed.
15.) This agreement constitutes the entire contract between CMG Events/Weekend of Wizardry and the Exhibitor. No changes shall be valid unless agreed to by both parties in writing.
